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mr. chairman okay thank you the first item is approval of the agenda and I would like to move the health insurance renewal presentation to 8a and the budget update to 8b so that we could spend more time on the budget update hopefully than the insurance so I would propose that amendment to the agenda are there any other changes from staff mr. McCoy no changes mr. chair okay can have a motion with that amendment as proposed prove as amended counter beta you're now a host of the meeting okay okay okay we have a motion by Councilwoman

via Rio in a second by councilman Joe Merrill works all those in favor say aye or yes sir we do roll call vote okay I'm sorry council Romano beta yes Elsa Sunil endo yes councillor Carol Merrill Warrick yes councilman aviary oh yes bouncer Jamie Cosette sánchez motion passes okay our next item is approval of the consent agenda are there any items that we're gonna pull from consent to be discussed is there a motion to approve the consent agenda second okay we have a motion by Councilman lindau and a second by Councilwoman Bri out have a

roll call please yes sir councilor motivator yes you know the signal and oh yeah he also Romero were are Carol Romero worth yes Elsa Renee via Riel yes councillor Jamie Cosette Sanchez yes motion passes okay that moves us to approval of the minutes the regular Finance Committee minutes of March 30th 2020 are there any changes from staff no changes from staff mr. chair okay are there any changes from the committee is there a motion second okay we have a motion in a second to can have a roll call please a chair Ramon veer Romana beta

yes counselor C Newland oh yes counselor counselor Carol Romero worth yes counselor Renee prel yes counselor Jamie that sánchez motion passes okay so then that will clean us to our presentation and recommendations we will first have a presentation on the city of santa fe health insurance renewal a on consulting mr. chairman can I get a spelling of a on please uh capital A then small letter O and small letter n Aon okay and may I ask for the for the presentation should be emailed to me please yes thank thank you okay I believe Miss Montagna

will you be making the presentation yes I'll take the lead and then I've got Todd Burley um Elizabeth his last name spelling is bu r Ellie why thank you and that was Todd he is our senior financial manager in our office and he will probably help to address a few of the slides so everyone who has the the presentation I'm going to begin on slide three this is just an overview of the summary you know the ask is to renew your contract with Cigna your as a reminder you are a self-funded program and as such

your medical renewal has three pieces you have your administrative cost that you pay Cigna to administer your plan provide customer service pay your claims and then you have the stop-loss piece this is the insurance to protect the city against any large claims or an excess amount of claims and then you have the money you set aside to pay for claims as a self-funded program so your administrative costs are go our five point eight percent increase the stop-loss is a nine percent increase and then overall with what we projected for claims increase we're looking at an

overall nine point four percent increase we'll go into you a little bit more in depth into these numbers your dental program is also self funded the that plan is running really well so at this time we're recommending no change in the funding to that program if we move to slide four this gives you an overview of the costs now this is the total cost of your program so this includes what the city of Santa Fe contributes towards of the cost and what the employees also contribute if they are contributing to any of the programs through

their payroll deductions so you can see in line - we have your medical program cost in column B this is the estimated current cost for the 2019 2020 plan year column C would be the total projected cost for the 2020 21 plant near column D shows the percent difference and column E is the dollar amount difference between what you're currently paying per year to what it would go up to mr. chair and done just curious if you could share the screen as to what you're talking about if possible so that online YouTube folks will know

what you're referring to since it is a public document sure let me select my screen to share done can I ask two questions mr. chair yes go ahead Councilwoman Romero work so I assume that this is the cost of renewal with the plan as it is this is without making any changes that are selectively that are outlined later correct that is correct and then also this is these the cost of is current and is there any notion that it might change or between now and when we actually ever do I know we went through and

did it we went back through looked at your claims to update everything with more current claims information and so we don't expect any changes from what we're presenting today okay Thank You mr. chair hey mr. chair yes ask questions as we go through the slides or at the end or if we have questions on a specific slide what's the I I think let's ask honor specifics like okay yeah but I can't see everybody so just like you've been doing this okay John I know you're trying to find the view other that look sorry on the

question on stop-loss but I'll wait till you get to that section thank you okay so when this first row is your total medical plan cost so it kind of contains your fixed costs your stop watch insurance costs and then the amount of money you're putting aside to take claims so you can see current span is roughly 20 million a little over 20 million projected to to go up to 21 million 937 so it's a nine point four percent increase of and it's a difference of 1.8 million almost 1.9 million in the blue we broke out

so you could see the difference between what is going towards your fixed costs which includes the administrative cost that you hit a sigma and your stop-loss and then what you're putting aside for funding to pay towards claims so you can see that make up Row 5 is your dental costs again we projected the plan is running really well we actually are projecting cost to be down so where where said recommending that you make no changes to your funding so that way you're able to contribute to your reserve your in life and surance there is when

you see these numbers here you're gonna see a big a pretty big percentage increase but what we did is in working with the HR team is look at a benefit change and a structural change to compare to what you're doing with your life insurance today I have in a later slide I have more information about that so well hang on to that thought and we'll get back to it when we get to that slide and then your dependent life then beginning on row 10 through 14 these are all voluntary programs so these are programs where

the employees pay a hundred percent of these premiums the vision is having a slight increase of 3% it's an annual difference of five thousand six hundred and fifty seven dollars so just a couple of notes on the on the fees is Cigna was willing to put in a rate guarantee on their fixed cost that they charge for administering your dental and your medical plans there is for 2020 there is no increase but for 2021 and 2022 their guarantee it will not exceed more than two percent that's just for their administrative costs the stop-loss you have

a nine percent increase on those costs and your current individual stock loss pooling level is $250,000 so as a reminder stop-loss the individual stop-loss is what you purchased to protect you against large claimants so the city is responsible for the first two hundred and fifty thousand dollars and paid claims for any member covered by your plan if their claims exceed $250,000 that's where the stop-loss is going to pick up the amount in excess of of that $250,000 your answer my question thank you okay perfect this slide not going to spend a lot of time unless

there's questions but just wanted to on slide five give you an overview of your renewal history back to 2012 you can see your over year how the renewal has gone for each of your programs the bottom row is a composite and average over the information shown and then I think what's important to look at these numbers is against this naturally to see how you've done so you can see some years you've been a little bit higher than trend but there's been a lot of years when you've been below trend and the trends are based on

a ons book a business in our national trends survey now one of the questions since we're that we get asked a lot by the council is when we look at these medical and dental cost because they are the most significant pieces of the of the benefits is how much is the city actually contributing towards those costs so if you'll remember a couple slides back on the medical it showed you that the costs were currently but a little over 20 million and going up to 21 million when we calculate what the city is contributing into it

and take out what the employees pieces you can see currently the city is contributing about 15 million 398 with the renewal that will go up to sixteen point eight four nine million so the the increase at nine percent equates to one point four five one million and the dental since there's no increase there's not an increase to your share but the city's share of the dental program is six hundred thirty five thousand eight hundred four dollars a year so when we add those two together that's where we get the 16 million I'm currently going up

to seventeen point four eight five million any questions on this this is how we projected your renewal and Todd if you want to talk some high levels through this and then I'll just I'll keep control this like slide deck okay that sounds good mr. chair counselors I'll walk through this quickly I think everybody has seen this before but if not correct me essentially what I do is I take the past 24 months of claims so you'll see in the very first row from april of nineteen through march of 2020 number eighteen point five seven six

million dollars in medical claims two and a half million dollars in RX for a total of twenty-one million dollars there's a reimbursement of $800,000 for stop-loss again any claimant who exceeds two hundred and fifty thousand dollars any amount above that will be paid by Cigna so net claims of twenty point three million dollars or one thousand four hundred nineteen dollars and sixteen cents per employee per month annual trend as you saw a couple slides ago this comes from our trends survey with surveys various carriers and internal and external data sources so I'm trending medical costs

at five percent are extras seven percent they get trended to the midpoint of next year long story short right before that red bar in the middle projected claims based on this time period are twenty one point six two one million I perform the same exercise for the prior period make some adjustments in the very bottom right hand corner I'm estimating claims for next year to be just under twenty million dollars this is just the claim piece this does not include the fixed cost the administration or the stop-loss any questions on how I got there I

hope not because we moved on next scientists ads in the administrative fee and the stop-loss as you can see the admin fee is a little under six hundred thousand individual stop-loss is 1.3 million aggregate stop-loss which we haven't talked about but that protects the city if claims are essentially more than 25 percent higher than expected Cigna would pay anything above that amount so I asked mated claims about twenty million dollars if they for some reason exceeded roughly twenty five million dollars sticking it would pick up any amounts in total over that twenty five million dollar

amount very rarely happens and even with collate nineteen down it will happen next year so total costs are 21 million nine hundred thirty seven thousand dollars and if you go down to the bottom section all I do is take that twenty one point nine million and distribute it amongst the various plans and the Union and non-union rates that you currently have in place bottom right hand corner that's the nine point four percent increase that we've talked about previously mr. chair yes I just wanted to can you remind me why the premium plan for Union is

higher than premium plan for non-union again mr. chair Kessler burial they have richer benefits than the non-union a few years ago when when it was decided to reduce benefits on the premium plan the unions did not agree to that so they were still on the richer plan okay thank you yes I would like to just clarify the fun that Todd just spoke about that is solely for the fire union all the rest of city employees are on the regular plant okay so the so it's the fire unions premium fund that's a little higher or richer

than the other union or non-union thank you for the clarification fern no problem that's correct thank you and I'm having a hard time hearing done were you talking earlier I don't I can't hear either bill meow Ella I'll take over $12 what we're trying to fix this what you see in column a is the current if you think back a base the kind of non-union and ask me benefits you can see there is no deductible a $2,500 out-of-pocket maximum for preventive services pays 100% pay a PCP visit is $15.00 specialist is 30 hospital inpatient is

250 outpatients 150 lab and x-ray are 100% cat-scans 100% er 125 and so on down the list I'm you can see that here's the file plan and you can see it's even richer anything in red is a benefit that did not that we changed a few years ago for the at the time everyone except police and fire now it's just fire so any chair yes we don't have this slide in our packet correct no I don't believe we do I don't know I I know this was something I I did not we did not have

in the packet but I did send it over to Ashley with the HR team so we can get this distributed to you I we just had it ready just in case there were specifics around the plan design for you yeah we should probably have a copy yes Thank You mr. chose make sure that everyone gets it now okay we can go back to the presentation that we do have that would be great mr. chairman if I could be included on the list sent for that I'd appreciate ur for the minute the exhibits okay okay can

everyone hear me yes it muted me I didn't realize it had so slight nine is showing you what the contributions will be so this what we call reference as a non-union plan so this is really all the employees except for fire this red side is what the current rates are set at and then the blue table is what they would be effective 2019 again this is current plan designs not accounting for any changes so you can see this is your premium plan here you have nine hundred ninety seven employees enrolled the premium plan is showing

rows one through seven the budget rate is the like per month premium equivalent column D shows your employer cost this is what the city of Santa Fe is contributing towards the cost column E is how much the employee is paying per month and column F is what the employee is paying per pay period and when you shift to the right in the blue box is the same setup the only difference is we have column M which is showing the per pay period change so you can see when we look at the employee only tier they're

paying eighty seven dollars and three cents per pay period today July 1st this would go up to ninety five dollars and 22 cents so that's an increase of 8 dollars and 19 cents and then that just follows down by each plan the core plan you have beginning on row 8 through 14 there's see five employees enrolled in that and then your HRA plan beginning Umbro 15 through twenty one is has 16 employees on that then row 22 what it does is it adds the total rolls from each of your plan to give you your total

costs any questions on this page then when we move to slide 10 this is the fire plan and same format so you can see because their contributions their costs are a little bit higher you can see their per pay period changes are a little bit higher again this does not take into account any plan design changes now slide 11 this is where the first slide where we wanted to talk about presenting some plan design changes so Verna and her team had come to us and you know we talked about plan designs many times in the

past and then James has most recently with just some of the budget concerns and asked us to present some options for you all to consider this option what it would be doing is adding a deductible to your premium plan and it would be an individual deductible of $300 and a family deductible of $600 and then coinsurance at 10% and what this means is that anytime somebody accesses care whether they have an overnight stay in the hospital and outpatient hospital service which could include like a day surgery your advanced radiology so those are your MRI is

cat-scans PET scans and then your non preventive labs and Radiology's know how this would work is say somebody was having and outpatient surgery and they had not had any care so far in the year they would be responsible for paying their deductible once they've met their deductible for the year that's all they pay for that so an individual had a surgery they would pay $300 then they would pay 10% up to their out-of-pocket maximum and as a reminder their out-of-pocket maximum is 2500 for an individual and 5000 for family now excuse me gone in this

this option what's the nine hundred thousand and the 4.6 sure chairman abate the what the what that represents is if we were to adopt these save these changes to your plan these would be the savings so it would take your nine point four percent renewal increase and reduce it by four point six percent or it'd be roughly a nine hundred thousand dollar savings out of how much are is it increasing a million what let me jump in real quick that's nine hundred thousand dollars total not the city share so case would be this seventy six

and a half percent of that they get the overall increase was a little less than 1.5 million to this city so if you take a look percent of that is roughly I should be able to do this to twenty five six hundred and seventy-five thousand so it would be other the part shouldn't is the employees portion and that's how we get to a hundred percent so so the employees would save money also well the well that the employees went termina beta the employees would save money in the contributions from their paychecks okay okay $500,000 savings

is really shifting the cost to the employees at the time of service so they would pay more to the hospitals labs x-rays for those services on the previous page yeah those employees that needed it okay okay thank you any other questions regarding this option one quick question counselor lyndale here are you looking only at the one of the 900,000 are you looking and also the 500,000 and both of those only apply to the premium plan so counselor Lyndell and so this is just looking at if we made this change this one change to the premium

plan on that this I'm slide 12 we provided another option these two options don't add together they're just one or the other you choose one you either choose option one on the on page 11 or this would be considered like option two counselor Linda what I was trying to show with this is even with substantial increases to the various co-pays you have in place on on the riches plan right now it's going to be difficult without implementing a deductible and coinsurance to see any significant savings are these only to the premium plan mr. cherrick counselor

Linda yes and again keep in mind over 90 close to 95 percent of your employees are on the premium plan mr. chairman yes Councilwoman we'll be right on you just curious you said that you can have either one or the other possible consideration changes but not both can you say more about that term invasive counselor be a reality the if you look at the previous slide the deductible and coinsurance applies to inpatient outpatient radiology and lab if you go to the next slide you'll see what I've shown is increasing the inpatient hospital copay for example

from 250 to 1000 you can't have both a deductible and a copay on a service so really what I was trying to show with this slide is even increasing the inpatient hospital to $1,000 the outpatient hospital from 150 to 250 it's the this the city's plan at this point is at a point where in order to see a substantial amount of savings we're going to have to replace some of these co-pays with a deductible and coinsurance thank you for that I guess when I see these slides it looks like you're doing both options possibilities and

if someone were to see this it might confuse them so maybe there's a way to distinguish like option not an option two considerations because my first impression was that we would consider both that's a good point Councilwoman Bri L I agree and I I think what I would like to I would like for the Finance Committee to make a recommendation to staff as to which which option we would like them to pursue excite think there's a process that we have to go through with our unions but I think given the environment that we're in and

the presentation that we're going to hear next I think this is something that we need to take a serious look out a cherub atha and and counselors we appreciate that feedback and we make note of that make sure to ensure that the presentation is clearly indicated that there's separate options okay great and then the rest of the presentation I see dental which is the same I don't know if there's a need to go over that slight vision also doesn't look like there's a major change there's some details and then and then the rest we get

into there's appendix so is there anything else that you think is important for us to to hear before I start discussion on the two options chairman and matthan and counselors the one I would like to point out is the basic life and disability policy because we what is being proposed here is a benefit change currently today you offer a benefit at a flat ten thousand dollars and the city of Santa Fe picks up 65 percent of the premium and the employee pays 35 percent to have that cost-sharing structure on a life on a basic life

and disability benefit so what we're showing here in this top section is very unusual and Burma and her team have worked through an audit there's there's been some issues that have come up because of that cost-sharing structure on how it applies to the voluntary coverages one of the things that they've asked us to avoid these issues from a taxability standpoint with the IRS is to to look at restructuring the benefit so that way the city does not have any taxable liability from this and so what we did is looked at increasing the benefit on the

basic life benefit and the city would pay a hundred percent of that cost going forward and then the employees would be responsible for paying a hundred percent of the voluntary coverages which is typically how life insurance benefit is structured and so that is why you're seeing a increase in the cost is number one the city is picking up a hundred percent of this basic life policy but we've also enhanced the benefit slightly to match more in line of what we see with other employers okay okay does that presentation mr. chair yes on that point about

basic term life so does that offer a savings for us is that just changing the formula if you will it sounds like it's actually more expensive but is there like a savings long-term or something chairman epatha and councillors so there is a savings but I don't I don't have those numbers the HR team will have those numbers because today these these bottom numbers down here where it says voluntary beginning on row 8 in the current situation you're also picking up 60 about 65% of those costs depending upon how much employees are paying so the true

picture which the HR team was pulling those records together of what you're paying a larger portion of this total of four hundred forty thousand we're going forward you would not be paying any of that that should totally be a voluntary benefit where the employees are picking up 100% of those class and that's not what is happening today so while it does look like you're seeing an increase to the city's share in all actuality when you stop contributing to towards the voluntary coverages your share will actually probably go down quite a bit okay Councilwoman Dowell did

you have a question I see your hand Thank You cheer the only thing I was asking was he had a chart that showed that wasn't in our packet that showed what the maximums were when when we're considering these increases it was 2500 for an individual on 5,000 for a family is that correct I'm chairman of atha and counselor Lyndell is this the slide you were referring to where it had the maximums on the plan design I think it's slide 11 where we you talked about the deductibles compared to the co-pays one of our options yeah

and the slide she's showing right there is the one I am referring to because that shows what the maximum would be which is really important okay thanks for putting that back up I can only see on mine the Union fire benchmark what's the fourth column [Music] so chairman Abeyta and counselor Lyndell the fourth column I added in here was the state of New Mexico benefit designs just for you to be able to see how your plans compare to the state of New Mexico piece since they are a large employer within our state and probably a

very um you know someone who you compete with for your staff and so just to see where your benefits aligned to theirs the only thing that was not completed on this sheet because I could not find it on their website was how they if if and how they cover medical massage so so state employees their deductible right now is five hundred to a thousand to fifteen hundred chairmen Abeyta yes that is correct it's 500 for an individual a thousand for employee plus one and then 1504 family and ours right now is zero on yes sir

that is correct on your premium plan yes okay and then the family it goes up four thousand all the way up to twelve thousand I'm chairman abate the absolutely that row is the out of pocket maximum member would pay out of their pocket for their health care service so that I was like their umbrella bear protection so in the plan year they would pay no more on the state's plan four thousand where on your plan an individual paid no more than two thousand five hundred and is that though is that the slide eleven that deductible

that option what does that look like that's it chairman I did not spread it on here but where what it would change is where you seen none right here and call him a on this deductible row that would then be 300 and 600 the other pocket maximum would not change we're not proposing an increase to that of pocket maximum so the employees the most they would pay how the power pit would stay the same what but change then down below here is your outpatient surgery your inpatient hospital those who would no longer be a copay

they would be deductible and coinsurance your MRI pet cat scans and then your lab and x-rays but it's only lab and x-rays that are not preventive because preventive lab and x-rays 100% so so what what would this option be closer to government employees at the state have to have to do now or would we be would it be would it be comparable would it be better would it be you know more expensive for the employee then if they were working for the state chairman abating counts other counselors so it would still your plan would still

be probably more considered better than the states because you would still have a lower deductible you still have a lower out-of-pocket maximum I can't speak to what they charge their employees what I know they are salary based it ranges to where they pay sixty to eighty percent based on the salary band so you are definitely probably more generous especially for you know the difference salary levels so I would still say even if you adopted the deductible and coinsurance you'd still have a very generous benefit plan in the state's termina bethe yes it's still it's going

to be more rich than the state if you compare the co-pays as well as the deductible and coinsurance that you'd have you can see your co-pays would remain lower than the state and also those salary based contributions any employee making for the state I believe it's fifty thousand dollars it might be sixty pays 40 percent your employees are only paying twenty three point five percent and our employees will continue to only pay twenty three point five even if we chose this deductible option to intubate to that that's correct these are only changes to the benefits

not to their contribution structure okay but this would save us between us and the employees shared $900,000 termina beta yes that is the estimate of the savings based on your historical claims cost and so is that nine hundred thousand a year Germany yes that would roll forward being that your starting point next year instead of an estimator for this upcoming contract here instead of an estimated twenty million dollars in claims I'd estimate make the claim should be nineteen point 1 million and that's gonna flow forward and again what you're really doing is shifting some of

the costs onto on to be members in the form of deductible and coinsurance yeah and the members that need it because not everybody needs these here correct so you would not you would see the nine point four percent less roughly 4% reduction in benefits so it were the Paycheck contributions would not increase as much but for those employees who use that list of four services that we previously showed those employees would pay more out of their pocket at the time of service right okay are there any other questions from the committee I have more questions

sure counselor in Delft would you please put the slide up that was just okay in looking at this and looking at just let's look at the first column and the third and the fourth column did did we do saw any figuring on some of these co-pays are those significant or lab and x-ray our plan pays a hundred percent some of these others don't the MRI the benchmark our plan pays 100 percent these other plans paid 20 percent after the deductible we've [Music] certainly the physical therapy our plan pays a hundred percent and both of these

other plans have a $40 copay did we do any analysis on that and see what kind of money that came up to additionally we have the massage that's all do we know how much we pay in there to hear like German it may take counselor Lindo a lot of those changes were captured in that increased copay sheet this the second half of the the second option of the benefit changes so this this captures a lot of those I did not look at increasing right now for medical massage the member should pay the $30 specialist copay

however we feel that some members are getting it under the beginning medical massages under the physical therapy benefit which you saw has no cupping is covered at a hundred percent up to sixty visits we've requested some reports from Cigna to try to determine how much of an impact changing changing that physical therapy therapy copay would be but keep in mind if we if we implement a copay for physical therapy in addition to the medical massage people getting a benefit under physical therapy you're also having the members who truly need to receive physical therapy pay a

copay as opposed to having that covered at a hundred percent right now sorry jumping in on that topic do we not require a physician referral for PT can people just decide that they need PT and not not be going through their primary care chancellor beta counselor centers yes there is a medical necessity requirement however that that's it's difficult to enforce counselor and gal did you have you had the floor was there anything else well I don't feel like my question was answered very completely to saying that this table takes in most of that I was

really asking specifics if we had gone through and done some numbers on those so I guess the answer is No termina bates a counselor Lyndell again these do reflect changes in the co-pays I did not mirror either the benchmark or the state plan what I did was implement what I thought were reasonable two changes to the co-pays to get closer to the state of New Mexico plan but I did not mirror those benefits you know on some level it's hard for me to know what I'm asking people to pay for or to not have paid

for when I don't know how much the how big the numbers are that that we're talking about I have no idea tell me to basically lend out the numbers in terms of additional membership where the savings line-by-line on page 12 I'm talking about the slide that we don't have that is not up on the screen again I don't have any idea like what our numbers are what I mean what kind of numbers do we have for people paying you know radiology MRIs Urgent Care I mean I don't know what those numbers really look like and

how we're coming how we determined that these were the places that we should determine savings basic counselor Lindo numbers in terms of members utilize eyes utilizing each of these services correct okay I can work with Cigna and see if we can get that and on that point councilman Dow is one of your concerns or at least what comes to my mind is yeah we don't want to we don't want to eliminate something or make something more expensive it if it is something that really is needed or or the opposite I would do it really is

being abused and maybe not someplace we target is out what you're getting at counselor Lyndell and it's what I'm getting at in addition there may be some of these benefits that you know they aren't really being used that much we may be those are the places that should have the increase in cost and you know I don't know I feel like I'm being asked to make a decision without complete data a chairman a beta counselor lyndale for those I I did not show the lower utilize their services but because of their low utilization changing the

co-pays doesn't have much effect on the city's overall costs okay Councilwoman Bri oh I see your hand is up did you have a question or comment I hear my colleague talking about needing to understand the amounts like what we actually have high usage in just so we can have a better or clearer picture what I'm really wanting to make sure is if we decide something that's utilized by our staff is important we want to keep that and even if we have to increase or had a higher copay I still think it's more important than completely

eliminating a service so I just want us to think about that or at least staff when you're making recommendations that these especially if they're like proactive ways to support health and medical improvements instead of being reactionary to our healthcare that we would look at trying to keep those but increasing in some way whether it's a copay or something to that effect so I guess I just I agree with my colleague to look at our different options and you did give us some options but I'm just thinking like if there's an idea of cutting certain services

if you could go back to that slide that shows us all of the comparisons I just want us to be cognizant of that and I'm sure staff is looking at that it's just like these these areas like plan pays a hundred percent that's great however if we had to make adjustments I think that staff would make would want an adjustment other than having completely getting eliminating something from our plan so I hope I hope my colleagues agree with that in that aspect and then also how are we moving forward today it once we finish this

presentation what's next are we talking with staff about ideas are we moving on to the next agenda item so this is a presentation it is an annual presentation provided by our consultant a on to kind of gear us up for the new fiscal year and any plan design changes that the city decides to make so what the next step will be is to meet with our group insurance benefits Advisory Committee which is primarily made up of our union presidents of the city and to talk about some of the challenges with regard to our plan and

then ideas basically this presentation with them on ideas on how to address that issue additionally at the next council meeting will be requesting the approval of the extension for the Cigna contract as Don mentioned earlier in the presentation but as far as plan design changes yes we will be meeting with staff and then bringing something to you before the upcoming fiscal year I would like to also point out one thing as far as the co-payments um the fire union contract does have an article in their contract that puts a cap on co-pays so that's definitely

something we would have to negotiate with them okay and on that point okay on that point Bernadette I mean that not just with fire but with all of our unions if we're talking a $900,000 savings and insurance costs that could have an impact on the amount that we furlough or even layoff employees if it comes to that right I mean it will that be something that you bring up in negotiations with them because I mean it's real it's a real savings I'm getting right to what we're currently looking at but it's still even if we

did one of the options they're still going to be an increased opinion but their increase would be less right okay Councilwoman gossiped Sanchez thank you so much mr. chair a couple questions so looking at you know for increasing out-of-pocket maxes and deductibles I know that there are some regulations around offering these options but I'm curious if offering a health insurance account our health savings account might be something that we can look at so that individuals employees might be able to take some pre-tax dollars and put them into a savings account if they know that they

have an elective surgery coming up this year or something along those lines can somebody provide us with a little bit more information if this would be an option given our current plan structure I know that it is an option with with one of our plans but not currently with [Music] option two animated counselor Kasich Sanchez I believe you there is an HRA associated with the middle plan and I believe in Bernadette correct me if I'm wrong but I believe in FSA is available to the employees yes so good that they had they already have that

option okay wonderful glad to be here and definitely something that I think that we'll want to remind individuals of especially if we're looking at those greater out-of-pocket I'm sorry the larger deductibles and also with our you mentioned it very briefly but was looking at our projections of claims for the upcoming year I know that data is changing rapidly looking at Kovan 19 and is do we have any idea of how this might impact our claims especially given that we are self-insured yes Jim the beta counselor cousin Sanchez all of the models that I have seen

up to this point actually project a reduction in costs over the next three to six six months because any elective services are simply not being performed right now after that it's it's largely going to be a matter of being number of Kovac 19 members that you have roughly 80% of those are either asymptomatic or have a very mild case usually less than 10% or hospitalized and then there's kind of kind of 10% in between really what's going to drive this city of Santa Fe's cost is the number in that final bucket those that are admitted

to the hospital and you know possibly to the ICU but what we expect is over the next three three to six months is to actually see medical claims reduced estimates range anywhere from 10% to 35% reduction in costs and then really the unknown at this point is of that pent up demand how much will resurface in the fall and then that number is very much in flux okay thank you and do we happen to know you know if we do have anybody that does go into the ICU how much what the percentage is or how

much on average at Kovac 19 patient you how much there was claims would be they have any information on that right now chairman abate the counselor cuts and says actually not it's not the estimates I've seen range from 40 to a hundred thousand again that there's not really a treatment for them it's just essentially keeping them in the hospital or ICU and until they until they recover or or until they don't so the costs are not these are not several hundred thousand dollar claims that we've seen it's more of those middle fifty to a hundred

thousand dollar claims okay and I just want to you know echo what counsel we are outside of looking at increasing co-pays at this point as opposed to eliminating benefits although if there is a way and this is something you know when you talk to Cigna about I'm not sure if there are methods to ensure that we are not getting individuals who are potentially misusing benefits without blocking people having access to them they needed I'd be interested in exploring what that might look like whether that is providing a reduced number initially and then having to submit

additional paperwork I know that that can be a lot on the side of the practitioners but I'm just curious about some of that information how we might be able to sure up those benefits to ensure that the people who need them are getting them but we are not seeing any abusive benefits at this point German Abeyta counselor custo Sanchez we requested every court from Cigna by provider that will detail both medical massage and physical therapies so that we can we can try to place appropriate barriers in place to abusing that that benefit okay Councilwoman Romero

work you get the last word before we move on Thank You mr. chair I think we need to give some direction about we're gonna need plan changes given our fiscal situation and plan design changes and you know I think this plan has been described in past presentations in past years as being a Cadillac plan and I think we can no longer afford a Cadillac plan and so you know we need to have you know we want to be competitive in the market for employees and we certainly want to take care of our employees but the

level at which we've been doing that I think we can no longer afford as a city and we're gonna have to have some changes and I don't know mr. chair how you want to provide that direction but I think we need it okay I would I think we need to direct the staff miss saliz or you can if you can pursue the changes under the deductible the 900,000 and then provide us with information with so we can see the impact specifically with specific benefits like the massages or physical therapy radiology things that counselor and doubt

had talked about and I would ask that you start to talk to the unions about the changes or whatever the contracts required because I agree with counsel women whom are worth I think this is something we're gonna have to do sooner rather than later and I think if it's a choice between fertile hours or massages I think even the unions would see that you know maybe we get rid of some of these massages and pay a little higher copay then and give up the massages because I think that's what for some reason that we always

seem to get stuck on massages with this plan but unless there's other members of the Finance Committee that feel strongly against this speak now but I think this is something we need to get to work on miss Salazar do you think you have clear direction mr. chairman yes I do okay thank you thank you to a on also for this presentation we look forward to seeing the progress that we can make with our unions and our employees thank you Thank You mr. chair Thank You mr. chair I'm gonna stop sharing my screen so it should

go back to you and we look forward to meeting with you next time okay okay so that will bring us to our next item mr. Mcoy this is the FY 2008 you can you all see the PowerPoint presentation on the screen yes I can okay and you all received a copy of this earlier today as well again once again but before you start I'm gonna ask the committee members to we're just gonna I think we just ask you questions as we go from slide to slide okay sounds good there's two parts to the presentation this

evening the fy2008 the first is the state of our city finances from the operating budget perspective we also have john romero with us this evening to discuss what the committee requested around an update for our capital outlay projects for all of our capital projects as well so two portions to tonight's presentation the first being the operating the second being our capital outlay and so starting off as you know we are in the middle of a public health emergency in the city's priorities are to keep the city health and healthy and safe as we continue to

prevent the spread of the virus early on the city's response to the public health emergency included very strategic targeted measures to prevent the spread of the virus we closed certain facilities we were able to stand up an e-government practically overnight we are now operating an emergency homeless shelter at Midtown again this is our top priority so the first of our priorities is to continue to respond to the public health emergency and to keep our community healthy and safe the second priority is to rebalance here we are looking at focusing on the city's essential services and

we can go more into that as we are looking at our revenue shortfalls and then the third as we look forward into the future is how we rebuild how we go forward and ensure that our economic recovery is strong throughout our community first I'd like to share with you some data that we do have in this time where we don't have access to much real-time data we're gonna review with you some data on unemployment claims some data on our transportation in our hotel industry so first off these are initial unemployment claims in Santa Fe County

they started off low in the early part of March and then as soon as we went into the period of the stay at home order those enclosure of non-essential businesses those unemployment initial unemployment claims skyrocketed so here we have week by week bowls a comparison for the Santa Fe County as well as the state and as you can see the percentages are and have increased and then started to level off the statewide weekly high during the last recession was just over 3,000 initial claims a week for the entire state that is so we can see

how unprecedented the current crisis is that we are in and how severely this is impacting our community next we have some industry data and that from the hotel industry that shows occupancy and the revenue per available room so both measures were up year-over-year when we compare January and February and we saw that through our lodgers tax collection we saw that through our GRT coming in strong in these sectors for those for those months when we hit March we see this decrease close to 50 percent and that is just for half of the month that where

we saw the stay-at-home order so these the impact has been significant in one of our major industries as far as our transportation data from both our two very different groups from our bus ridership in this as well as our air traffic through the Santa Fe Airport here month-over-month as well we are seeing significant declines so these are different data points in our economy that we do have real-time data and so we are seeing those decreases that's to set the stage for the next section of our presentation where we start to turn to our city's finances

and the impact that the downturn in the economy is having on our fiscal on our financial system so just a bit of history our SP and Fitch Ratings were Double A plus for our last bond issuance and both S&P and Fitch have cited are strong proactive fiscal management our conservative budgeting and our revenue maximization and data-driven management as reasons for that strong bond rating so moving forward we have been build up our reserves over the last few years and that will be able to carry us a portion of the way towards our shortfall and we'll

talk a bit more about that in a second so for this section of the presentation we're gonna dive into our gross receipts as it is our primary revenue source into the general fund GRT is about 70% of the general fund and about 30% of all of our other funds so here we can see what drives our GRT by these industry sectors throughout santa fe retail trade is the highest at 33 percent Hospital hospitality and food services construction manufacturing but Mary let me stop you there every retail trade what is that define give us a specific

example yes so retail trade is shopping essentially all the retail merchandising place mall that is so that closed exactly so if you think of the last time that you drove around the city of Santa Fe as you're looking at this pie chart you can start to piece together a picture of our economy driving down sir eosin st. Mike's passing the rental car facility off of Cerritos in the shopping center that that rental car facility the parking lot is full passing the Santa Fe place mall towards the south side that's close the parking lot is empty

so as you drive around and you look at these different industries what is still operating are elder care facilities those are still operating so we dissected the GRT by sector the finance staff did and we reviewed the percentage of activity that is still remaining in each of these different sectors and we came up with three different scenarios to inform our revenue projections that we are presenting to you this evening basic retail trade makes up 33 percent and that's probably the sector that got hit the hardest or the area that had to shut down correct that

is one of the largest sectors and also considered non-essential okay for the most part all right Mary where do you our grocery stores part of food service or would they be repurchasing um I believe they are part of food services okay but we don't get tax on we don't get tax on groceries right that is important food and medical or exempt and we receive a distribution from the states so it's brave so it's great that people are still able to approach these and do all that because they could access food but so if Smith's or

Albertsons or market stations and hey business is booming we're buying up all the eggs and the bread and the milk there's what we don't see any of that mr. chairman yes Council rooms no I think something that's important for the Finance Committee keep an eye on is it's because we don't pay tax gross receipts tax on food we do get from the state something called hold harmless money and that level of money I think how much we get from the state will certainly be an issue in a special session as a way to help local

governments survive this downturn that we you know maybe we I know the Municipal League is looking at recommendations that would ask that we had and that hold harmless amount has decreased over time and so one one proposal that may be floated is that that hold harmless level go back to earlier years when it was higher because local governments need the revenue because of this downclimb downturn so just something for the Finance Committee to be aware of and to keep an eye on as we look for help from the state okay thank you so understanding these

sector breakdown on slide eight the finance staff has built three different scenarios for GRT and for other revenue sources to give us a range of what the GRT shortfall might be and what we are presenting here shows ERT could precipitously decline within the four-month period starting from March April May and June the last four months of our fiscal year anywhere from fifteen million to twenty-one million this is a significant decline as you can see from the table at the bottom of slide nine generally over the last five fiscal years upwards of thirty percent to thirty

seven percent of our revenue has been generated in these four months so as we start to head towards the summer season as we start to head into the two summer tourism season our revenue starts to increase our revenue from dirty starts to increase over this period of time so scenario 1 2 & 3 shows that that will contract over this a very important period in our GRT collection could it contract even more yes that's an option so I guess one of the principles to understand are these are estimates and these are our best estimates based

on the data that is available to us at this point that's why we started out with the economic analysis that data points that our staff has put together for us from the airport transit system hotel industry and the unemployment numbers again understanding that this is completely unprecedented and we really do not have the ability to understand what even the March GRT revenue is to the city until the middle of May so there is a two-month lag and the distributions from this state to the city so the first time that we have any insight to the

impact on our GRT revenues will be a month from now and again that is too late to start looking at these range of options we can see from 15 to 21 as a big swing it might be less it might be more but based on the economic activity that is currently ongoing we know this is a reasonable range and we need an to pick a number to be able to plan for because we are so far into the fiscal year we have to start to make the budget adjustments that are necessary to start to curtail

spending so we will not run a mr. chairman yes so Mary in these assumptions you're assuming that that we are operating under the current stay at home through the summer or what are you looking at different levels of operation in any of these scenarios are you taking basically kind of the current stay-at-home orders and which essential businesses by sector are operating to come up with these projections we are working with the assumption that the current stay-at-home order stays in place through the end of June Thank You mr. chair so moving on to slide 10 this

is a history of about a 15 year period for our GRT revenue growth this shows the revenue increases before the lot the Great Recession and the 14 million dollar decrease over the span of two to three years during the Great Recession and then that it took us about seven years to climb out of the recession and see GRT levels return to pre-recession GRT levels so at this point we've continued with steady growth we were on pace to outperform our one hundred and twelve million dollar revenue estimate for gr T's at this point well and as

of February we were up about seven to eight million dollars in our gr t collections per month so we had a very very strong showing and for the first part of the fiscal year so that is the good news of this the bad news is the middle-of-the-road scenario which we presented to you in the previous slide shows GRT coming down to about ninety four point three million and again just in terms of comparison we lost about fourteen million dollars over the course of two to three years and this time wherever we do land up with

our GRT we will have lost that GRT in the course of four months so this is the analogies that have been thrown out there is the rug got pulled from out from underneath us very quickly and just as quickly we've had to put together these scenarios given these range and start to plan so we don't encounter a large shortfall so moving forward I think many of you have heard us talk about these estimates in the last few days so that all funds shortfall that we are budgeting to is 46 million the shortfall and the general

fund is closer to 14 million and so in order to manage and not have that large of a deficit the city has implemented a spending freeze for non-essential purchases hiring freeze for non-essential staff and is restricting overtime to reach this 46 million dollar target that we have and again is that okay Mary that's the was that is that the next slide slide 12 yes okay but you you said there was a potential deficit of 46 million correct so the 28 million doesn't get us to the 46 that is correct that is correct so what we

have mapped out here is these four different areas where we can achieve multi-million dollar savings to the tune of the twenty eight million dollars at the chairman reference a spending freeze for all non-essential discretionary spending that covers the gamut from travel to office supplies to any type of activity that we had planned in the last quarter of the fiscal year that now will not happen because of the stay at home orders additionally the city has implemented a hiring freeze for non-essential vacant positions and that will garner about 2.5 million whereas the spending freeze our target

is 25 million the overtime restrictions for non-essential staff we estimate we can save 500,000 in the next few months and separating temp employees that are considered non-essential Garner's as close to $200,000 for that total of 28 million but as the chairman mentioned the number that we're keeping in mind across all funds is 46 million so we're still 18 million shorts from from covering the Revit the estimated revenue shortfall additionally mr. chair yes I'm sorry Mary maybe about to get to this and and you mentioned our reserves what what is the total of those at this

room the total reserves that we're showing starting two fiscal years 14 million at 14 million is in excess of the city's 10 percent required reserve minimum um so that's around 9 million given the given the budgeted levels and as the budget is a expenditure budget shrinks that 10 percent target also shrinks 10 percent minimum reserve requirement that's based off of expenditures so so are you saying the more we we control our expenditures than the savings requirement lowers to so we save they're also correct and that allows us a larger pool of general fund reserves to

be able to draw down on so consider the reserves like are your personal households savings account and so when if I were in a situation where my income was cut off I would first look to reduce my discretionary expenditures as unfortunately many people in our community who have lost their jobs are doing now so first you know what goes those trips to the movies the trip to the rest of your favorite local restaurants so those are all that what we are considering the spending freezes for non-essential items next then we would look to our own

savings account and consider drawing down on a savings account pay for the essential expenditures at this point so we have 14 million in savings and what we have to have is nine correct and so you the mayor and you actually did is pretty pretty good to save 14 last year instead of just the nine because we do have something at least that we could work with now we have grown those reserves over the last few years in the city and again it goes back to one of the first slides for the city finances because the

city has had strong fiscal management because we've had a conservative approach to our budgeting we've been able to grow that rainy day fund for an opportunity like this however we do realize that the save our savings account isn't quite as big as what our shortfall is and so Raghu and the mayor for having the foresight two years ago last year and not just spending all the way down to to the ten percent minimum so I think that sets us up good for the next few slides to talk about all of our different options as we

look to balance the additional 18 million across all of our funds the mayor is planning to introduce a resolution calling on the federal government to provide an additional stimulus package for additional financial support to local governments doesn't seem likely that it will be in the stimulus package that is in front of in being discussed in DC and to be voted on this week but potentially in a fourth wave of stimulus so we're actively lobbying and encouraging our congressional delegation to support that as far as state support we the state did receive 1.25 billion dollars and

the cares Act so we did not receive direct funding for a response to the coronavirus although we are incurring expenditures to support our community through the public health emergency including the activity at Midtown so we would look to as many federal and state sources for reimbursement of those expenditures additionally on the revenue side we are looking at two areas where the state could provide additional support I believe we talked about this during our last committee meeting is requesting actual GRT distributions from the internet sales tax in FY 2008 was not set to provide actual distributions

to local governments for the internet sales tax for a few more years but given that many of our purchases have been transitioned to online sales as folks are ordering their supplies online and having them delivered to their house I think this is a good opportunity to true up our gr T distributions which would in this area which would increase our total overall revenue for FY 20 where are some of our funds are set and state statute so if we were able to effectively lobby for changes to state statute for these funds we could allow the

city to use the fund balances for general municipal purposes to be able to support that 18 million dollar gap and slide 14 really focuses on the revenue and additional expenditure Lover's that the city has within our control again through this administration we've been able to build up our rainy day fund and the recommendation would be to use a portion of this rainy day fund to support the gap that we're facing and additionally there are other funds we have about 70 funds across our financial system and some of them are restricted by our city ordinances to

be used for specific purposes so we are actively looking at opportunities to use these about actively looking at the legal authorization it would be necessary to use the fund balances in these funds for general municipal purposes again to bridge that gap in our shortfall additionally we do have other revenue opportunities considering the city's real estate portfolio which would generate one-time revenue and for specific examples we could save operating and debt service costs at the same time if we were to dispose of those city assets then finally there are additional expenditure lovers in addition to having

the 25 million dollar target for discretionary spending savings as well as the 2.5 million in hiring freeze for vacant positions and that involves the chain plan design changes that you just reviewed with Aon as well as other expenditure categories where we can start to review the essential city services that are legally required for a municipality to provide versus some of the discretionary programming that we have in addition burn and her team have been reviewing the city's HR policies and have brought to the table a few recommendations where the HR policies as they are currently written

do have a fiscal impact to those we are planning to bring changes to you over the course of the next few months to reduce the fiscal impact of some of the city's HR policies so that brings us to our next steps there's this is very serious it is a precipitous decline that we were not expecting if we just take a few steps back a month ago we were in full swing to finalize the FY 21 budget with a series of investments across the city from public safety to programming in all of our neighborhoods now a

month later fast-forward and we're looking at monitoring actively on a weekly basis RFI 21 revenues and making significant cutbacks so in order to do this we want to engage both the public and our employees in a series of surveys and workgroups that are meant to elicit suggestions and recommendations on where the city should be spending our reduced revenue and how we can go about achieving these cost savings so we will continue to actively monitor our revenues and make these budget adjustments but for the meantime we will be submitting our FY 20 but the current year

budget as a placeholder for our FY 21 budget DFA has changed these rules for all local governments and that budget will be due June 1st and so starting in May we will be looking ahead to completely revising or FY 21 budget and moving towards having but a budget hearing process in July of 2020 this will cue us up to be able to submit a revised FY 21 budget to DFA as of July 31st and then as we move forward into the new fiscal year given this economic crisis was caused by the public health emergency which

we do not know when we are going to start seeing an opening up of our economy again so we will continue to monitor our revenues on a much you know closer a week by week basis as we move forward into 21 to determine if any additional budget adjustment measures are necessary as we go forward so we are actively managing through this and we're in a very different stage of this process than we thought we would be at now in the middle of April we thought we would be meaning to both RFI 21 budgets but we've

had to make some pretty significant changes in direction and set the path for these cutbacks to manage that 40 million plus shortfall in revenue that we are expecting Mary we got an email at the end of the day from the mayor and in it he had stated that we were going to implement furloughs anywhere from four hours a week to employ employees going down to three day work weeks how much is that going to save and is that factored in in the 28 million with the hiring freezes and that number you gave us earlier that

is not factored into that 28 million dollar number and is you can appreciate from your background that mr. chairman that Devils in the details so determining person by person position by position who will be facing for our furlough versus an eight-hour furlough versus of 24 versus a 16-hour furlough is very detailed work that our HR department and is in the middle of doing now so if Bernadette is still on the phone she can give us some additional details but it is approximately a million dollar savings over the quarters 1 million dollars over the course of

two months ok so so to recap hopefully we have a 46 million dollar shortfall but it could be worse across all funds you've already taken steps or you've identified where we can come up with 28 million dollars to put towards that that leaves us a balance of 18 million there's cash reserves above the ten percent of five million so heck even if we have put the whole five million I don't know that's something you and the mayor need to consider we're at 13 million we take the furloughs which is 1 million we still have a

12 million dollar shortfall potentially mr. Chairman that is correct even with the furloughs that just were just announced and the million dollars is an approximate number we will we can get back to you on the exact saving okay and then as far as just going back to the 28 million I assume that includes everything not personnel related not salary and benefits related so there's no more there's no more juice we could squeeze out of that lemon right I correct that is pretty aggressive targets to be able to cut back across the city and a very

important point that we still have to make is that the city continues essential operations we continue water waste water trash pickup our police and our firefighters are first responders that are on the front lines dealing with the corona virus pandemic so there are still very important operations that have to continue that's why we have segmented into discretionary and non-discretionary spending at the moment okay Wow my initial thoughts is I don't think we went far enough with the furloughs obviously but that's something that you all need to need to think about and unfortunately because 70% of

our our expenses are people and we've taken out from everywhere else I think we're gonna have some tough decisions ahead I mean there's we're dealing with math here not not you know with math it's it is what it is some people really like math because the you're right or you're wrong and other people don't because you're either right or you're wrong it's not like English where I liked English because you could give your opinion you can but we're dealing with salt with numbers here and and this is this is mr. chairman up I'm okay I'm

done go ahead councillor O'Meara where to go first and then we'll open it up to the committee I just I also just want to emphasize the need to seek federal help and particularly the the cares Act we were a city that it was not big enough to qualify for a lot of that funding and I think Mary I want to thank you and your staff for these numbers and for giving us just even some guess as to where we are because I think they're gonna be important for us to talk with the del the congressional

delegation to help understand the seriousness of the situation it helps I mean I think everybody realizes that this is a very serious situation you know for businesses for households for government for nonprofits for all sectors and so it's very helpful though to the Chairman's point to have the real numbers are real best estimates of the deep financial situation that we're in and we have got to lean on the federal government that we need more help and I just I just want to emphasize that because I'm not sure that we can get out of this without

help from outside of the city okay I want to hear from other members of the Finance Committee mr. chair yes Councilwoman be raise my hand but I didn't get to it Thank You staff for putting the numbers together for us it's pretty sobering to see where we're at and what kind of difficult conversations and decisions that will have to have I guess what I was I had a few questions about some of the data that you provided us or just elaborating based on the savings that you gave us about the freeze can you say a

little bit more about just so we know number wise we we essentially looked at temps and were how many temps are we talking about positions that we I don't want to say eliminated but I feel like that's that we are transitioning out of because we have to we have to cut the we have to cut temp so how many are we talking about I'm gonna ask burn if she's on the phone to to chime in she has the details let me I have multiple screens going on here so give me just a second and maybe

that same screen will also tell us about overtime pay how much that amount is that were for overtime specifically in which departments were we targeted so I can speak to that while burn pulls up that temp employee data on our overtime the primary departments that see overtime are the police department the fire department the Public Utilities Department and the Public Works Department and then the balances the remainder of all of our departments from finance to HR IT general government which includes Economic Development affordable housing so the expected savings on these on these overtime restrictions would

be in the non public safety or non-essential staff so we understand that if a street light goes out and there's not a crew on on duty we would have to call a crew in to fix those street lights there is consider essential staff it's public health and safety related we need our water plants our wastewater plants to be up and running so the city receives clean water and same goes with our firefighters and our police department so the majority of our overtime is incurred by those departments but even within those departments if there is non-essential

staff that is incurring overtime that is what will be restricted and it's about 250,000 per month for the month of May and June are our targets we have about 41 temps that we will be separating okay and on that point again Mary that was already factored in the 28 million that you said was you're gonna come up with savings yes though there are part of me there aren't any more temps we can let go and save more money no that's that's it okay thank you go ahead Councilwoman via rail thank you Thank You mr. chair

I'm just going through the different sections of the presentation I was thinking about the federal support the federal supports that my colleague was referring to and the fact that we didn't get any stimulus package money so I know we're doing this resolution and a lot of us are probably co-sponsors but I was told by Heinrich staff that we're gonna be they're gonna be taking a vote possibly in the next 24 hours and they still haven't adjusted it so I'm just trying to think of a way we can keep pressing on that even though there's possibilities

for future federal stimulus funding do you all have any other suggestions about that I know the they had a let's see it's the National Council what is it the National League of Cities the National they call it something else's CLN and they had a webinar today and they were talking about you know what ways they're lobbying to try to make those adjustments and there's that piece but then there's this other piece about state funding that the state receives certain municipal funding that we would be able to access and they talked about accessing liquidity and I

was wondering if maybe you could talk a little bit more about that with what that means for us and if that's a viable option if that changes anything or adjusts or provides more financial stability for us mr. chairman councilor via Al I'm gonna have to get back to you on that we will provide an update to you later on for tomorrow okay good then we talked about flex reducing real estate the real estate portfolio do you know specifically what that's gonna look like mr. chairman councilor the city has several owned several different properties across the

city as part of our asset portfolio I think the ones that you all might be most familiar with our santa fe estates as well as the Midtown campus and so right now for example with the Midtown campus we are spending 4.6 million a year on both operating and debt service costs so in addition to having potential one-time revenue if Santa Fe estates asset or the Midtown asset is sold in partially or in whole we could also save on those debt service and operating costs a portion of the debt service an operating cost so it would

be a one-two punch we would get the one-time revenue coming from the sale as well as with Midtown campus specifically the operating and debt service payments thank you for that um I guess I'm I was curious there was a point where you said talked about our balances hold on the fund balances and being able to access them can you say which funds specifically you were looking at yes so um probably the lowest hanging fruit is something like the railyard fund we this is something that you all voted on at the end of March we were

able to draw down 500,000 from the railyard fund because that fund is available for general municipal purposes and that 500,000 went into an emergency fund for the Cova 19 emergency response so there's about 800,000 remaining in that fund balance so we can access that remaining eight hundred thousand to plug into the remaining deficit the remaining shortfall that we have in addition to that there are several other funds across the city that we would have to look at the legal authorizations and change those they bring them to Council to vote on a change of the legal

authorization to then be able to access the fund balances this is common during a recession this happened when I was working at the state during the last recession there were several different funds that had fund balances and in order to plug the gap and they were able to access using legal authorization those different fund balances to balance the deficit that they were facing there's specific funds you're thinking that we'd have to make those adjustments legally I see brad is on the line if Brad can maybe there's one or two at the top of your list

that you can review with us Thank You chairman counselor theory all thank you Mary yeah there's a number of funds we have the the CIP we allocation fund which was basically gross receipts tax received in the past allocated out to CIP projects it's not bond proceeds its GRT revenue the projects think pleated and there was leftover funds you know little projects thirty forty thousand pile that all that up we would actually go in and look at sweeping all projects that have are finished there's right now six hundred thousand dollars in that fund that there's a

question whether is it capital or is it really GRT we would like to get that clarified and get it used to use for general purposes there's the quality of life funds the first that fund is to fully fund transit well transit as we saw earlier in the chart their operations have revenues have substantially declined and so they are not going to need that entire allocation of quality of life funds so then that it's next purpose is recreation and we have all of those facilities closed and so do we really need to put more money into

the recreation fund that has a balance of 2.7 million that's been accumulated over the years and on that point part of the forty six million dollar deficit would be within recreation our recreation funds like the Chavez Center fund where we continue to pay some costs to maintain the facilities in operation and continue to pay employee salaries and benefits well we are not seeing revenue coming into that fund and so lastly once you get through the the recreation the last thing that these monies can be used for as general government purposes and so we're working with

the City Attorney's Office to get a better understanding of exactly what the statutes mean what are the ordinance mean what are what can we do what can we change to make these funds available if necessary Brad on that point though are we talking pennies and nickels are we talking dollars and I were talking millions are we talking thousands why can't well let's see I mean I don't know if I have the thing up but one fun test six point nine million in it okay and then also just want to put a point of caution I

think we were clear in the beginning mr. chairman and counselors the forty six million dollar number is an estimate that could be conservative or not and so in the event that that is not conservative and we end up losing more than the forty-six million within these four months we are really going to have to rely on our balances general fund balances included as well as the other funds that Brad was giving us an overview of so we can't Bank on all of those to fill the shortfall but we know we will have to rely on

some right when we say rely and making adjustments to these fund balances we're talking about a temporary fix I mean a temporary adjustment so it wouldn't be like the quality of life fund would always continue funding our general fund it was really in this time of need emergency needs are you saying then it would just be it would revert back after a certain time period or how do we control that so that we don't adjust these funds that you know when we actually are back on track that we still need them to be able to

support services mr. chairman counselor that is an excellent question right now the reason I added into the next steps on the last slide on page fifteen and a timeline of what we are looking ahead to really these are difficult decisions that we have to make very rapidly to adjust to a revenue shortfall in these four months equally difficult decisions and equally painful revenue estimates is what we are going to be looking at for the FY 21 budget process and so we are aware as during the last session where it took seven years to bounce back

to pre-recession GRT levels that this will have an equally long road to recovery so that we are planning for FY 21 will we at least have an opportunity to plan for them unlike the changes that we are having to make currently but those changes well we are expecting to be very difficult decisions about the service level that we have to provide in each one of our departments so so following up with counseling Bri out she makes good points that we are in this emergency but that but like you can assume or some people assume Noah

Wyle once everybody could help them back up again gr T's going to shoot back up we're going to go back up to 112 million dollars there's businesses that have closed theirs and so we're gonna have to right-size our government to deal with the longer recovery that's coming cuz I I don't think it's gonna just be a cake over 19 we have a vaccination or we're testing everybody you have opened back up so all of a sudden like I said we go back to trending at a hundred and twelve million a year right is that I

guess that's what you're saying that this isn't just a one-time thing we've got to look at the the long-term and so I agree with Councilwoman be right out we you know we want to use things that plug in the gap for now but we're gonna have to take a look at city operations in general probably and lower the expenses all across the city because I don't think GRT is gonna rebound to what we saw you know up until February or whatever this hit mr. chairman that's absolutely correct and we are continuing to be in an

economic freefall I don't know if you all pay attention to the markets but continuously through the day our planning and investment officer Brad was sending me updates about the talk about a precipitous decline just the freefall in the oil market for future the futures contract so I just also want to remind folks that the state's budget is built on oil at a particular dollar per barrel and so as the state faces their own shortfalls in the coming for the coming fiscal year that could potentially or that will impact the Santa Fe economy as well as

the state government is one of the largest employers in the city and so if the state is also considering furloughs or a reduction in force for employees at the state given their shortfall as well that would have an impact on our local economy and there are opportunities to adjust their budget come a little more infrequently than this body they meet once a year January February March and then if they need to adjust they have to convene in a special session as you all are aware so those those adjustments I guess what I'm saying is we're

very fortunate to be able to meet every two weeks to keep you informed and keep you updated about these changes that we are seeing in front of us and the changes that we will need you to vote on shortly for the FY 21 budget ok Councilwoman Bri all you still have the floor and last question I just wanted to understand better since we just got that email from the mayor regarding furloughs and can director tell us how to talk a little bit more about what that looks like if it's how that process goes specifically if

there's voluntary furloughs and then how the progression goes I don't understand how the process how it works ok Thank You mr. chairman councilor via rail so within the union contract it requires works work with the unions and in the ostomy contract it actually has a claw that allows the Union to provide anyone who would like to do a voluntary reduction but it doesn't prohibit the city from putting forward a plan before that seven-day timeframe so we've worked countless hours trying to work with the unions and putting forth some different proposals that will try to help

us close that budget gap a little bit and with non-union does that work the same way there's voluntary aspects and because you did say or director McCoy said for our eight hours 16 hour who said that I'm not sure but I don't quite understand what that means okay so the way that we've done work on potential furloughs is we've looked at it across the board and looked at what employees are working at a facility that's either closed or their work has been reduced as a result of the emergency that we're all faced with and and

then looked at the union contract and the union contract and this is specifically for ask me says that if an employee is going to be furloughed it can't be furloughed more than 24 they have to have at least 24 hours of work time a week and so we try to apply that thought process across the board whether it's non-union or union employees so there's an equitable process to to this plan but again really taking into consideration is there work or for employees who are working at a facility that's closed or some of the functions have

been reduced so how'd it how do we manage through that and then if there are employees who continue to work full-time and that are non public safety and applying for our furlough week across the board again regardless if your management or frontline employees it would be applied equally across the board okay thank you for that Thank You mr. chair okay counsel women Casa Sanchez Thank You mr. chair so I just wanted to to reiterate the fact essentially that about forty six million dollars that we're looking at and that we're looking for solutions for that is

that only gets us through June correct Mary you're on mute mr. chairman counselor Casa Sanchez yes that is correct this is the shortfall in these four months March April May and June so anything that we do now it's not going to be a long-term solution we're essentially just plugging the hole so those fund balances and the general fund we have 10% of our expenditures of our budgeted expenditures in reserve for other fund balances do we have a required minimum or does it vary per balance counselor caso at Sanchez there are some requirements with our public

utilities funds so Brad can go ahead and give a little bit more detail if he has that it's readily available thank you Mary counts are Karen Kasler I spoke with Shannon Jones the Public Utilities Director on Friday public the water department has to have 365 days of operating expense in reserve the wastewater plant or the wastewater enterprise and the environmental services enterprise one has a 90 day reserve requirement of operations and the other has a 60 day reserve requirement requirement and the director Jones is going to be getting me that number here shortly sometime this

week so I know when I also know what their fund balance is and we're making sure that they have plenty of cap in terms of our public utilities have we started to do we have information yet on whether we've taken a hit with people not being able to pay their utilities what that's looking like in Spain with director Jones we did reduce in our budgets forecast and it's part of the 46 million dollar shortfall we used all utility revenues to 80% of expected remaining expected budget we saw the newspaper article last week he said it

wasn't quite 37 new delinquencies but he felt very comfortable with 80% and we're gonna monitor it closely we've asked them to start measuring their cash flows on a weekly basis you know how are they doing year-over-year so we're very much on top of this and keeping track of their revenues to measure that real-time and you know I know we're looking at furloughs right now and seeing how far that can take us especially looking at other balances what essentially would be I don't even know if we have an answer for this yet but our next step

was looking at staff do we look at deeper furloughs are we when where are we going to start having to consider whether or when we lay off staff how does this how does this process start to move forward mr. chairman councilor cassileth Sanchez that's a great question that's one of those difficult decisions that I was referring to earlier we given the revenue shortfall that we have all options have to be on the table Alexis lo Tarot our budget officer has been monitoring actions in other cities I believe there are about 2100 cities that are considering

budget cuts this year because of the shortfall in their tax base the shortfall in the tax revenue that's coming in and those policy decisions that many other cities have already made do include additional furloughs further than where we have gone and have included a reduction in force and layoffs for their own staff she actually just gave me an update that the mayor of LA has declared a fiscal emergency for the city many other in many cities are have already implemented their furloughs have already gone towards the layoff options on that point Mary and Bernadette the

way the private sector is handling it right now it's are immediately what the first things they did was they did layoffs because the employees that were laid off that's where all the federal money went it went to state and unemployment so is that still an option is there will they continue to give unemployment money to the state or will the state say you know what we can't handle any more layoffs or any more unemployment claims I'm not sure what will happen as far as at the state level with unemployment claims I will say that we

are doing research on how a furlough would affect employees in to what degree specifically how many hours per week and and how that would affect our employees to ensure that we're providing them the most resources possible so potentially a furlough employee then and this is the research you're gonna do if I hear you right a fern old employee could potentially get the hours they work from us plus unemployment for a short fall that's what we're okay thank you okay Councilwoman Cassie Sanchez go ahead I don't think I have any additional questions at this time bye

to echo what councilwoman Romero worth was saying about needing to move forward with advocating for our city with the federal government as much as we can and please let us know if there are additional opportunities what else you see for us to be doing I know that we have the resolution coming through but any other opportunities that we have to to fight for our city in that sense please let us know thank you so much councilman Deluth did you have anything thank you sure yeah I'm gonna echo what a couple of people have said and

it's all uncertain appreciate some of the sticks that were laid out today on where we're gonna save money and what we need to do the number is astounding for the next four months it's almost four hundred thousand a day that we're facing that's every day seven days a week and I would just encourage the family if you're a person that ends up being furloughed to a three day thank you be as willing as you can to jump into some other positions that might be available and some work that you can do I think that it's

important for all of us to stay open to whatever possibilities are presented to us I can very very clearly tell anyone that will listen this is extremely painful to us it's painful to the city and we don't know how much pain we're going to go through with this or for how long I can tell anyone for sure that we're going to do the very best we can and even at the very very best we can it's still going to be hard and I think it's important that we're there for each other and support each other

and that we look I know this community will look at these numbers very very carefully and you know this isn't done on a wing and a prayer this is trying to go through these numbers as carefully as possible and getting us to where we have to go we don't have we don't have one you look at that chart of GRT and you walk around town right now and we need to get realistic about this then this is going to be very very painful for us and I know it's going to be painful for the directors

trying to make decisions everybody here thinks that everybody that is there is essential and it's going to be very very painful for this council so on the fund saving measurements that we've come up with twenty eight point one nine I would certainly hope that we would look at overtime everywhere I mean I know half millions a fair amount but certainly the police won't be having any festivals for overtime this summer and those kinds of things and I suspect that that's a sizable amount of overtime so that's somewhere else that we could look and come up

with a few hundred thousand dollars the the spending freeze at twenty five million dollars that will be very very painful I mean we're talking about right down to office supplies that's rough so staff I would say thank you very much I realized that it is amazingly painful and unpleasant to go through these numbers and you know lay out the path of where we're headed for right now but I hope we can have enough time to go through these numbers so everybody feels like they have good input to it and I do appreciate all the extra

work the staffs putting into this thank you for letting me comment on it chair Councilwoman Romero Worth I don't have anything to add mr. chair I just think that if if you have personal relationships with the congressional delegation I would certainly be calling them and their staffs and let's not wait for the resolution but we we know the number we have some guesses some some projections about how serious this is and we need to be making a lot of noise about that we're going to need help Councilwoman Kosta Sanchez I just wanted to put out

a thank you to mrs. McCoy and her team Mary I've had people describe you in the past as tight fisted and I don't think I have ever been so thankful that we have had a finance director who has really worked to you know to fill the coffers as much as you can so thank you I really really appreciate that you have in the past and so you know on top of our funding and on top of the city and making sure that we are spending smartly and who knew that we would need it so much

so really thank you so much for that Councilwoman via Royale did you have any last issues you wanted on this topic no just depressed because the city is our staff is like family and so I'm hoping that if there's other possible essential jobs that people can move transition into and be open about that that's better than you know having furloughs for people that can't afford to to support their families so I'm just hopefully we can find out about the furlough piece if they're eligible for unemployment to make up that shortfall I don't I thought they

were but I don't know the ins and outs of the unemployment eligibility so hopefully we can figure that out get the information to staff as soon as possible that's all thank you okay thank you and I echo what the committee says Thank You staff I know you all have been working between finance legal HR all the departments overtime on this issue and unfortunately the pain we're talking about is people and employees when 70% of your budget is allocated to employees when you take a hit like this eventually that's where you're gonna have to go with

cuts hopefully we won't have to go very deep and far in that area but I'm reminded of a county manager that I worked for and he always said you know you should never allocate more than 50% of your general fund to employees to personnel and benefits and now I know why because when something like this happens and unfortunately we're the council who stuck with it that that's the place that we're gonna have to look unless the federal government bailed us out and makes us whole which I will be calling our delegation and pleading with them

to please help the cities not just our city but other cities in New Mexico and across the country and when we talk about employees I'm talking about all employees from department directors down department directors middle managers everybody we're all gonna have to work together and and in some cases being a former department director we all want to hold on to our vacant positions or our supplies or or think were more essential than the other department we all got a pitch in here and we all have to take an honest look at our our own departments

our own areas and see where we can cut and what sacrifices we could make and we're all going to have to make them but we will continue to meet we'll continue to talk I would encourage the unions to step up to the plate and work with us because when money's gone it's gone regardless of what union contracts say regardless of what people think their rights are payroll takes money and when the money's not there you can't make payroll so hopefully we could all continue to work together thank you Mary once again and the rest of

the staff we have one more presentation that we need to get to we can be brief but it is about the capital projects I think Public Works is going to have a lot of the public works committee is going to have a lot of work when it comes to our projects so mr. Romero can please give us a quick overview on what the thinking is as far as our projects go and any potential savings we could make or adjustments that the public works committee that starts working on to bring to the Finance Committee and ultimately

the council to have done mr. Romero are you still with us yes yes I am Thank You chair so yes we've been looking at all of our capital projects and what opportunity we could utilize that funding for to help us with our current funding issues all of our projects are already funded whether it's through grants or through bonds that are have already been sold so the I guess the funding liability already for all for all our projects that our bond funded because we have to pay back those bonds whether we do them or not so

the opportunity that we see for of these bond prior or for all these projects especially the bond projects is to prioritize them reprioritize them hopefully free up some capital money that can maybe be diverted to other capitalizable expenses that we were recently purchasing out of the general fund some of those that come to mind and you know we will be working with with Mary and Brad to see what those expenses are citywide but I can definitely speak to some within our department for instance some of our signal operating supplies that we've been that we do

need to operate our signals those are could be capitalizable so we could reprioritize some of these funds for that so that way we don't have to draw towards the general fund other things are like vehicles um again in our group in our group we're down one snow pile that we need we're down a bucket truck I don't have any bucket trucks for my signal guys we're just using a crane things like that so we'll be looking at how much money we can shave and then work with with Mary and the committees to see where we

could divert that money to help with some expenses that we still need to to pay for but that we may not have the money in the general fund to to accommodate okay are there questions from the committee for mr. Romero Council Bao Thank You mr. chair I think the only concern I'm having about when I think about our capital projects and there are is funding such as grants and bonds as director Romero indicated but to actually get those projects done we need staff and we've always had this issue to be able to manage our projects

and so I guess I'm asking John if they've thought about that and that would be that would determine what projects we prioritize based on project management and actually you know probably safety and some of those other aspects of to prioritize but can you give us a better idea of how you're gonna do that no that's a very good point so we are we will definitely include that in the prioritization of projects or actually in our project capacity to make sure that we have enough staffing to manage all of our projects there are things that I've

thought of that could help make our staff more efficient um some things are you know there's a lot of of staff time that is for my project managers that are spent elsewhere on staff and so we're I mean I was first asked you mean elsewhere than on projects and so I was gonna work with the city manager and Mary to see that we could make our working more efficient um you know some things are like committees the city has a lot of committees a lot of committees and a lot of my staff spends a lot

of time dealing with the committee's that they're required to staff if we can somehow streamline those committees or even spread out how often they meet it could free up a lot of my staffs time for working on projects as opposed to working on agendas and things like that and again these are minor committees of course I mean you're definitely important but there's some of these committees that we're not gonna have money to be doing things that relate to those committees so for the time being that there may not be a complete need for those committees

until until our finances rebound so things like that that we're looking at to see if we can improve our capacity Thank You Jon that's all I have mr. chair okay mr. Romero do you have an idea of what the what the state is gonna do as far as projects that they had allocated funding to are they gonna want the projects to be a certain percentage completed I mean that sounds like they're gonna do a sweep across the state with cities and counties and take money away from certain projects what do you what's your position on

that that's so um right now we've tried to do in recent so there's different types of funding the legislature funding I think is the funding that's most at risk we've tried to encumber as much as we can to this point responsibly encumber we are going to be submitting a letter to the state asking that we retain some funds but um I do think we got to be realistic with that we gotta set up priorities they're not gonna let us keep all of our funds so we're gonna have to definitely set up priorities with what the

legislature has given us with regards to federal funds um granted it wasn't of this magnitude but during the last recession it didn't effect funding that we had already had obligated so um for instance a road project that's under design the design money is already obligated we already have it locked and we're using that the construction of money that is programmed and it's maybe programmed for next fiscal year the following that's not guaranteed in stone so a lot of that in my area could be affected on on the federal transportation bill that sold which might be

less because of our current economy so it could be delaying a lot of those projects which we lose those projects but then we'll gain capacity staff wise to help with other projects but it's a very good question and we are trying to put together a priority those projects we're gonna run those through the city manager the finance director and the mayor to see what priorities if any they want to present to to the state and see what we can retain okay and I assume that would that would go to the Public Works Committee also before

it goes hey okay anything else from members of the committee from mr. Romero I had a spreadsheet of most of our projects I don't know if you guys would want to take a look at that real quick yeah that'd be great if you could put it on on the screen if you have that ability yeah let me see if I can do this okay so this is the majority of our projects we're still working on this it's not prioritized the light and I apologize the colors don't contrast as much as maybe they could with the

the yellowish the light yellow or light orange excuse me those are all grant related projects so they're pretty much they are what they are there for those projects we can't do anything we can't move that money anywhere with the exception of maybe losing the money in future years fiscal years the orange ones are some of our bond funded projects that we are currently working on those are the ones that I think and they're GRT bond the majority of them those are the ones that I think we have the opportunity to maybe reappropriation related but capitalizable

expenses the geo bond money you know those are very limited on what we could use those for again they went to the voters for a certain purpose so we can definitely see if it's if there's some flexibility with those but those ones are a little more are more earmark towards a specific purpose the things in Hawaii granted they're not clutter code and they're just very various projects that are actually funded with funds that are very limited in their use for instance the camino and Child around about the array of chorizo crossing study and we also

have one that's partially funded with it the Agua Fria South Meadows intersection project those are heavily funded by our impact fees and those roadway impact fees that are accrued from developers those are specific to being spent on road projects that expand capacity so I don't think we could use those too to divert them to other areas and then another big one is that parking that parking revenue control system that project is pretty much almost done there's a small component at the end to get it operational that was funded through a loan that's that's already been

received that you know we're submitting reimbursement on so that one will probably look to see all the way through especially for when we rebound out of this and things start opening up it'll allow our parking garages to be up and running collecting revenue and in a way that reduces the amount of staff he needs so we're gonna want to keep that when we moving forward but during the next meeting we'll try to put this together in more of our prioritization and maybe better organize it so that way it's clearer for you guys on what money

is more discretionary that we can own we could look at re appropriating for different things okay and and just make sure Romero that the Public Works Committee makes the ultimate recommendation and so our asset that work be done there first and then you bring us there they're prioritized list because that's really their purview and I don't want to you know chairman Rivera is well aware of the financial situation we're facing as a city and I think that that committee is in good hands with him and they this that's where a lot of this heavy lifting

should be done is what that committee oh yeah definitely okay any other questions from the committee for mr. Romero let me share my screen apologize there we go okay then that will conclude our presentations under our agenda for this evening matters from staff miss McCoy is there anything else you wanna share with us you're on your own mute no additional matters from the staff at this time okay matters from the committee mr. chair aye Councilwoman via rail and then we're Merrill worth sorry about that I was trying to figure out what is the are we

hearing the resolution tonight or is this introduction to be introduced at our next council meeting is that right miss McCoy mr. chairman council the Riviera L we will check on the timing of and get back to you I thought mr. chair yes councilman I think Jesse said it was going to be introduced at the next council meeting next week okay for some reason I thought we were introducing it tonight so that we could vote on it the council meeting on Wednesday but that's fine it's a little bit it might be a moot point by the

time we get to next week there's some language that I want to add so with that just where they just let Jesse know yeah I believe so okay thank you okay anything else from the committee mr. chair two things so Jesse's email actually says it should be introduced this evening and that it would be heard at governing body next next week okay it's not on my agenda do we need it to be on the agenda to introduce it I don't think so okay did you want to introduce it sure I'll introduce the resolution hold on

we do need the resolution I've got it right here can you email it Jimmy yes okay a resolution urging New Mexico's congressional delegation to seek federal funding relief for the city of Santa Fe and other small municipalities to address and recover from the Kovach 19 pandemic and to continue the delivery of quality services to the residents and employment for the workers and also I just got an email I got some sort of message on my phone just being Aaron McSherry says it's supposed to be introduced tonight so with that I will introduce introduce this resolution

for consideration next week ok Councilwoman via Royale did you want to introduce your amendments now or do you want to wait until Council I may just tell Jesse that they're not major I just I'll email him about language okay so has the item been introduced just need to read the title ok yes if we're done with that so our next meeting I think is May 4th and that's the same date as the Midtown meeting is that right miss McCoy is that correct mr. chairman Nesmith on May 4th okay so are we gonna have to reschedule

the Finance Committee meeting or do we want to meet earlier in the day what do we want to do is the May 4th date set for the Midtown discussion yeah they just think the on my Twitter feed the city sent out notice that that's the date for the for the Midtown before the National meeting because I went to calendar and the Finance Committee meetings already there so I don't know whether they're thinking that's earlier or later or what but we got to figure that out also just one other quick thing Aaron says that will waive

the rules governing body re-introduction so that the introduction tonight for the resolution on urging the congressional delegation to act will work so there's a there's a parliamentary procedure that we'll have to do when we get to the governing body and mr. chairman Aaron also just taxed and said that we do not have a time set for the Midtown meeting just yet so we will be circling back with you with these scheduled for May 4th okay yeah maybe the Midtown meeting could be at 6:00 p.m. and we can meet for an hour before that that's just

an idea I don't know what the rest of the committee thinks well this meeting mr. chair has taken us two and a half hours so given the financial situation we're in you just better make sure that we're allowing enough time for the important work of this committee and also the important work of that special council meeting yeah so okay point well-taken miss McCoy that's you and I will try to figure out a schedule and I'll contact the other members of the Finance Committee to see what works for everybody mr. chair yes so why don't we

keep finance and actually think of another date for the Midtown date or Midtown meeting what was the Midtown meeting already sent out to the public no it's already been sent to the public let's do this offline somebody's gonna have to figure it out okay then we'll start working on any other matters from the committee under matters from the committee chair the only thing I have is as you continue to come up with questions or suggestions or ideas regarding the budget and budget cuts and please email them to myself and mr. McCoy and we will start

a running list and we will start distributing the answers to these questions as we get the research done for them so other than that that's all I have if there's nothing else then we are adjourned thank you tonight goodnight